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AGENDA BRIEFING WORKSESSION (For December 10 Formal Meeting)
December 5, 2024
(Public comment is not accepted at worksessions)
Remote

AGENDA

Orden del día en español

Pursuant to North Carolina General Statute § 143-318.13 this will be a remote worksession which the public can access by any of the following means found at https://publicinput.com/g1267

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EVERYTHING BELOW IS UNDER CONSTRUCTION

RECOVERY EFFORTS WORKSESSION
(Public comment is not accepted at worksessions)
Tuesday, December 10, 2024 – 3:00 p.m.
 Council Chamber – City Hall – 70 Court Plaza 
Presentation

Pursuant to North Carolina General Statute § 143-318.10 this will be an in-person worksession which the public can access by any of the following means found at https://publicinput.com/g1267

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FORMAL MEETING
Tuesday, December 10 , 2024 – 5:00 p.m. 
Council Chamber – 2nd Floor of City Hall
AGENDA

Orden del día en español

Pursuant to North Carolina General Statute § 143-318.10 this will be an in-person meeting which the public can access by any of the following means found at https://publicinput.com/g1267

Hearing Loop technology for assistive listening is available in Council Chambers.

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Pledge of Allegiance

I. Proclamations:   

II. Consent Agenda:

A.    Approval of the (1) combined minutes of the agenda briefing worksession held on November 7, 2024, and the formal meeting held on November 12, 2024; and (2) organizational meeting held on December 2, 2024.

B.   Resolution ratifying an emergency contract with CDM Smith, Inc., for professional services for the North Fork Water Production Facility Tropical Storm Helene Emergency Response.   Documents

C.   Resolution ratifying an emergency contract with State Utility Contractors, Inc for the North Fork Water Treatment Plant / Burnette Reservoir Emergency Response for Tropical Storm Helene.   Documents

D.   Resolution ratifying a contract with Schnabel Engineering South P.C. entered into on an emergency basis in the immediate aftermath of Tropical Storm Helene, for evaluation and engineering services to repair attributes of the Bee Tree Dam and Spillway.   Documents

E.   Resolution ratifying a contract with Schnabel Engineering South P.C. entered into on an emergency basis in the immediate aftermath of Tropical Storm Helene, for evaluation and engineering services to repair attributes of the North Fork Dam and Spillways.   Documents

F.   Resolution ratifying a contract with  Phillips and Jordan, Inc. entered into on an emergency basis in the immediate aftermath of Tropical Storm Helene, to provide emergency repairs to attributes of the North Fork and Bee Tree Dams and Spillways.   Documents

G.   Resolution ratifying an interlocal agreement with Buncombe County entered into on an emergency basis to establish the terms and conditions under which the County will facilitate the private and commercial property debris removal and waterway debris removal intake process for City of Asheville property owners.   Documents

H.   Ordinance that: (1) repeals ordinance 5066, which adopted the Fiscal Year 2024-25 Fees and Charges Manual; (2) re-adopts the Fiscal Year 2024-25 Fees and Charges Manual including certain amendments; (3) authorizes the City Manager or any of their designees to waive, suspend, defer, or modify any fee or charge, whose adjustment does not require a public hearing prior to adoption, in the re-adopted Fiscal Year 2024-25 Fees and Charges Manual for any period during any declared state of emergency or disaster covering any part of the City of Asheville (including any City, County, state or Federal state of emergency or disaster declaration); (4) ratifies any and all Helene-related waivers, suspensions, deferrals, or modifications of any City fees and charges that have already occurred; and (5) continues each of these Helene-related waivers, suspensions, deferrals, or modifications of any City fees or charges until either the City Manager or their designee determines that they should not be continued or until all parts of the City of Asheville are no longer covered under a declared state of emergency or disaster, whichever occurs sooner.   Documents

I.   Resolution ratifying the Mountain Capital Community Fund’s (MCCF) operating agreement with the City of Asheville, Buncombe County, Self-Help Ventures, Mountain BizWorks, and Carolina Small Business Development Fund for the continued operation of the MCCF program.   Documents

J.   Resolution authorizing the City Manager to execute a contract amendment with Carolina 1926 LLC d/b/a Carolina Cat for equipment rentals utilized by multiple departments.    Documents

K.   Resolution authorizing the City Manager to execute a contract amendment with United Rentals (North America), Inc  for equipment rentals utilized by multiple departments.    Documents

L.   Resolution authorizing the City Manager to enter into a sole source contract with Nicor Inc. as a sole source provider of composite meter enclosure lid(s), lid ring(s), associated lid hardware, and accessories in connection with the Advanced Metering Infrastructure System.   Documents

M.   Resolutions authorizing the City Manager to amend the contracts with Weisiger Group / DBA Carolina Caterpillar and Freightliner of Arizona / DBA Velocity Truck Center for Heavy Truck Repair and Service to supplement Fleet Maintenance capacity.    Documents

N.   Resolution authorizing sole source purchasing procurement with Speed Shore for trench safety shoring equipment for the Stormwater Division of Public Works.   Documents

O.   Resolution certifying and declaring the results of the special bond referendum on the bond orders authorizing the issuance of general obligation bonds held for the City of Asheville, North Carolina on November 5, 2024.   Documents

P.   Technical budget amendment in each of the City’s annual operating funds to appropriate from restricted and assigned fund balance the required budget authorization for prior year contracts, purchase orders, and other carry-over appropriations that rolled forward to Fiscal Year 2024-25.    Documents

Q.   Resolution authorizing the City Manager to enter into a new one-year contract for financial advisory services with DEC Associates with two one-year renewal options.   Documents

R.   Resolution authorizing the City Manger to execute an amendment to the existing licensing and management/operations agreement with Commonwealth Golf Partners II – Asheville, LLC for the purpose of management of the Asheville Municipal Golf Course.    Documents

S.   Resolution authorizing the City Manger to execute an interlocal agreement with Buncombe County for financial contributions to the McCormick Field renovation project.   Documents

T.   Resolution authorizing the City Manager to execute a contract with Pyatt Heating & Air Company Inc.  for the purchase & installation of HVAC Equipment at Harrah’s Cherokee Center – Asheville.   Documents

U.   Resolution authorizing the City Manager to execute a one-year renewal contract with Marathon Health to provide ongoing employee health clinic management, and healthcare services for employees and their dependents at the Employee Health Center.   Documents

V.   Resolution authorizing the City Manager to execute a lease with CIVIL SLOPE LLC and/or SubLessee at 84 Coxe Avenue, Suite 240, Asheville, NC, to provide ongoing operations of the City’s Employee Health Services Clinic for employees and their dependents; and to execute any necessary change orders to said lease.   Documents

W.   Resolution authorizing the City Manager to execute a three-year contract with Flowbird, Inc., with options to renew for two additional years, for the purpose of providing mobile payment options for parking meters; and to authorize a six-month extension of the current mobile payment contract with Passport, Inc. with a new total contract in order to provide customers a seamless transition to the new vendor.    Documents

X.   Resolution authorizing the City Manager to execute a contract amendment with Passport LLC to authorize a one-year extension and add additional funding to ensure the continuation of parking enforcement  services.   Documents

Y.   Budget amendment, in the amount of $4,810, to accept Emergency Solutions Grant funding from the NC Dept. of Health and Human Services.   Documents

Z.   Resolution authorizing the City Manager to enter into a construction contract with Site Development Corp. for the construction of the New Haw Creek Sidewalk project.   Documents

AA.   Resolution appointing Jack Igelman to the Mills River Partnership Board of Directors.   Documents

BB.   Resolution adopting the City Council 2025 Meeting Schedule.   Documents

CC.   Monthly municipal property tax refunds or releases per N.C. Gen. Stat. sec. 105-381.   Documents

III.  Presentations and Reports: 

A.    Fiscal Year 2024 Audit Presentation    Presentation   Presentation   Report    Letter 

IV. Public Hearings:  

CITY COUNCIL HAS ESTABLISHED THE FOLLOWING TIME LIMITS FOR PUBLIC HEARINGS

• APPLICANTS HAVE UP TO TEN MINUTES TO COMPLETE A PRESENTATION.

• INDIVIDUALS HAVE UP TO THREE MINUTES TO SPEAK TO CITY COUNCIL.
• A PERSON REPRESENTING A GROUP OF THREE OR MORE PERSONS (SPEAKER PLUS THREE OTHERS – TOAL OF FOUR) PRESENT IN THE COUNCIL CHAMBER HAS UP TO 10 MINUTES TO ADDRESS CITY COUNCIL.
• PUBLIC COMMENT PERIOD FOR ANY ITEM MAY NOT EXCEED ONE HOUR

A.   Public hearing to consider adoption of a (1) resolution authorizing amendments to the Fiscal Year 2024-2025 Community Development Block Grant (CDBG) Annual Action Plan of the 2020-2024 Consolidated Plan outlining new activities for disaster response, including Rental Assistance, Business Restabilization Grants, Homeless Emergency Shelter, and CDBG Program Administration; and repurposing funds allocated for City of Asheville Community Center Improvements – Stephens Lee for Parks & Recreation Disaster Recovery; and (2) budget amendment in the amount of $1,748,141 to adopt the additional funds for the Fiscal Year 2024-25 CDBG Fund budget.   Documents   

 B.   Public hearing to consider proposed zoning text amendments to Chapter 7 of the City’s Unified Development Ordinance to better align existing city regulations with the North Carolina State Building Code.   Documents   

VI.  Unfinished Business:  

VI.  New Business: 

VII. Informal Discussion and Public Comment 

VIII.  Adjournment

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Contact Information

Maggie Burleson, City Clerk
828-259-5601

Contact Maggie Burleson to be added to the email distribution list to receive City Council agendas and City Council related notifications.

DRAFT 8-week agenda – CONTAINS PRELIMINARY ITEMS THAT CHANGE FREQUENTLY.  This draft 8-week agenda is updated every Tuesday.  Please contact City Clerk Maggie Burleson at mburleson@ashevillenc.gov if you have questions.

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